2ND TERM

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DRILL ON FORMAL PERSONAL LETTER ON A5 PAPER
1, Olujukiro Avenue,
Akure
14th May, 2012
Dear Mr Bello,
Many thanks for your letter about the club’s 20th anniversary which comes up on 19th July. Please find herewith enclosed my Cheque number 11206 in the sum of ₦22,500 as my token to the club on the occasion. Kindly acknowledge receipts.
Yours Sincerely
Write your name
BUSINESS LETTERS
Business letters can be displayed in many ways. The commonly used are full blocked and semi blocked styles which are laid out below.
Fully blocked layout

FULLY BLOCKED












SEMI- BLOCKED



Semi- blocked layout
DRILL: - Type the following in fully blocked style on A5 portrait paper in single line spacing between paragraphs.
The Managing Director,
Fides Enterprise ltd,
18 Bristol ways.
Jebba.
Dear Sir,
NEW PUBLICATION
We understand that you have recently published a book titled “The future of the wooden industry”. We are interested in any treatise importuning to the industry and we should be obliged if you will kindly send us a copy of the book, we do not know the price but a Cheque will be forwarded to you immediately on receive of the book and invoice .
With Compliment
Yours faithfully
B. O. Aye Esq
Managing Director.
DRILL ON SEMI BLOCKED STYLE ON A5 LANDSCAPE PAPER IN SINGLE LINE SPACING BETWEEN PARAGRAPHS
Our Ref: Gl/1226 18th January 19___
The Marketing Manager,
Foolproof Product ltd
14 Danladi Street,
Kano
Dear Mr. Yayah,
Please accept my thanks for your letter of the 12th and for your kindness in looking up the trains. I will be traveling by 6pm and return as you suggested by 9.33pm which is a very good train that will enable me to reach home about 11 o’clock and also to start your hospitable invitation to pay a short visit to your house.
I am looking forward to a pleasant evening with you and your students.
Yours Sincerely
J. A. Ojo

CONTENTS OF BUSINESS LETTERS
 They are always typed on letter heads of respective company or establishment
 File and flimsy copies are produce from the original copy typed from the letter heads by using carbon papers in between the papers.
 There is subject heading for easy understanding of subject matter at a glance
 The heading is typed on the left hand side margin and underscored if it’s on lower case.
PROCEDURES FOR WRITING BUSINESS LETTERS
 The date should be written- day, month and year on the third single line space below the printed heading
 Reference is usually typed on the right hand corner on the same line as date but in some cases special reference space is provided
 The address and name of the addressee should be typed in single line spacing on the first line below the three single-line spaces for the reference.
 Salutation is typed on the third single line space below the last line of address
 The body of the starts on the second single line space below the last line of salutation
 Complementary closure is typed two single- line spaces below the last line of the body of the letter.
 The name of the sender is written six single-line spaces after the complementary closure and if there is any official status it is typed below the name.
TYPES OF BUNINESS LETTER LAYOUTS
Business Letter layouts: We have fully blocked, block style, indented style, semi- blocked style and modified block style. The method of typing should conform with the style adopted by the office.
Fully block style- this is the style of typing a document where all lines of the letter starts on the same line.
Block style- its slightly different in that the date ends at the right hand margin, both complimentary closure and signature starts in the middle and are blocked.
Semi- blocked- This is similar to the blocked form type of letter, the difference is that it has indented paragraphs where necessary.
Indented letter- The inside address, paragraphs, body and signature of the letter is written where all lines starts.
Evaluation
1. Describe the procedures that must be followed when writing business letter.
2. State and explain the different types of business letter layouts.
3. Types of personal letters.
SPEED AND ACCURACY DELOPMENT DRILLS

3- 10 minutes drills at 25 words per minute on topics of concern eg drug abuse, corruption, cultism and hiv/aids. The educator should make the passages available for the students to use.

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